Admin & Procurement Executive

Job Summary

GDES is looking for an Admin & Procurement Executive to join our team in Dubai. You will handle day-to-day office administration while raising and managing purchase orders for the services our projects run on — rented vehicles, staff and labour accommodation, hired manpower and general site requirements. The role involves daily contact with suppliers and close coordination with our Project, HR and Finance teams.

Key Responsibilities

• Raise, issue and track purchase orders for rented vehicles, accommodation, hired labour, consumables and office requirements

• Obtain and compare quotations, negotiate rates, and maintain the approved vendor list

• Follow up with suppliers on deliveries, mobilisation dates and service start-up

• Verify supplier invoices against purchase orders and agreed rates before passing to Finance

• Track rate agreements, contract renewals and PO registers

• Coordinate the rented vehicle fleet — allocation, servicing, Salik and fuel cards, insurance and Mulkiya renewals, traffic fines

• Coordinate staff and labour accommodation — bookings, allocations, check-in/out and maintenance issues

• Manage general office administration, filing and service contracts

• Prepare periodic cost and status reports on vehicles, accommodation and hired manpower

Requirements

• Bachelor's degree or Diploma in Business Administration, Commerce or related field

• 2–3 years of administration and procurement experience in the UAE

• Hands-on experience raising purchase orders and dealing with vendors

• Strong MS Excel skills; ERP experience an advantage

• Well organised, with good written and spoken English

Job Type: Full-time

Location: Dubai, United Arab Emirates (on-site)

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person