Admin & Procurement Officer - Rwanda

ABOUT INKOMOKO

Inkomoko supports entrepreneurs to grow their businesses in order to improve livelihoods, create jobs, and help communities thrive.

In 2026, Inkomoko was listed by the Financial Times as the 5th fastest-growing company in Africa, supporting entrepreneurs across East and Central Africa to grow thriving businesses and build inclusive, resilient economies.

Founded in 2012, Inkomoko has worked with more than 100,000 entrepreneurs, including thousands of refugee entrepreneurs. Inkomoko provides a combination of training, consulting, access to finance, and market-level systems change.  We are the largest investor to refugee entrepreneurs in Africa.

Inkomoko has 900+ staff in 40 offices across Chad, Ethiopia, Kenya, Rwanda, and South Sudan. Through Inkomoko’s 2030 strategic plan, we are adding 3 additional countries to serve more than 550,000 entrepreneurs and growing our $30M loan fund to impact 7M lives.

INKOMOKO VALUES

All staff at Inkomoko are connected to a shared set of organizational values:

• Purpose: be solutions-oriented, produce high-quality work, and be a global leader.
• Achievement: push yourself to reach beyond what you previously thought possible.
• Improvement: be humble, engage in continuous growth through open & accurate feedback
• Bravery: willing to take risks, create a safe space for others, be compassionate, and inclusive.
• We Eat Goat:  we celebrate success and support each other in hard times. We do this work together in the spirit of turikumwe, tuko pamoja, abren nen, Kula na sawa, On est ensemble.

Inkomoko is an affirmative action/equal opportunity employer.  Refugees, women, and persons who reflect the diverse communities we serve are strongly encouraged to apply.

ABOUT THE OPPORTUNITY & RESPONSIBILITIES

The Admin & Procurement Officer is a mid-level position to provide excellent administrative support and customer services to Inkomoko’s departments, serving under the supervision of the Operations Manager. The Administration & Procurement Officer will ensure that daily office operations are performed in a seamless and efficient manner, supervise administrative staff, perform the procurement function and manage Inkomoko’s vendors and suppliers.

Specifically, the Operations Officer will be responsible for:

Key Responsibilities:

ADMINISTRATIVE SUPPORT & MANAGEMENT (40%)

• Supervise support staff including drivers, receptionist, cleaners and security guards, ensuring they are well informed, coordinated, and are facilitated to do their jobs well
• In collaboration with the Communication Manager, plan and organize company events
• Support the Digital Transformation Team in purchasing laptops/tablets for new staff for their  onboarding
• Work with the security team on office safety and security and company health & safety protocols
• Support the Management in Admin duties such as drafting letters, scheduling meetings, filing, etc.
• Put in place and manage a centralized online and offline filing system for the company

ASSET MANAGEMENT & LOGISTICS (30%)

• Office management of all company locations, including Kigali, Musanze, and all 6 refugee camp offices
• Be responsible for company’s non-technology assets, including acquisition, asset tagging, maintenance, and disposal
• Ensure company vehicles are safe and insured at all times, and work with the Head Driver for proper maintenance of company vehicles (valid 'Vehicle inspection certificate')
• Manage travel logistics for the company including scheduling trips for staff

PROCUREMENT & VENDORS MANAGEMENT (30%)

• Manage the company’s procurement process in compliance with the organization operations manual
• Supplier contracts management: maintain a relationship with suppliers, negotiate and review services offered by suppliers for quality purposes; verify vendor invoices and deliveries and make sure that all supporting documents are received and correct before proceeding with payment.
• Ensuring the office is always well stocked, purchasing needed supplies/stationary within budget
• Prepare payment requisition documents for approval
• Update and maintain supplier/vendor roster in company’s database

Requirements

WHO WE ARE LOOKING FOR

Successful candidates will embody our organizational culture and mission to support entrepreneurs. Our work environment is fast-paced, positive, solutions-oriented, and we have very high standards.

Qualifications include:

• Undergraduate degree required, ideally in procurement or management
• 3+ year experience in office management, procurement, or other similar roles
• Strong organizational skills and professional writing skills
• Exceptional usage of G-suite, Microsoft Office (Word, Excel, …), etc.
• Experience with administrative tasks – filing, copying, letter writing, etc.
• Proactive mindset
• Exceptional attention to detail
• Absolute confidentiality and discretion is required of this sensitive position
• Fluent in written and spoken English and Kinyarwanda.

Competencies

We are looking for someone with;

• The ability to think strategically and proactively
• Excellent communication, interpersonal and organization skills
• Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines
• Accuracy and attention to detail
• Strategic leadership
• Excellent interpersonal skills

Benefits

WHAT YOU'LL GET

This role is inside a high-growth, mission-driven social enterprise. By joining, you’ll access:

• Meaningful work that directly contributes to sustainable livelihoods and job creation across East and Central Africa.
• Competitive salary, and potential Performance-based bonus
• Incredible company culture, with opportunities for learning and growth
• Diverse colleagues across the region, and policies that demonstrate commitment to equity and inclusion
• A dynamic and entrepreneurial team environment committed to innovation and social impact
• Health insurance for self and family
• Staff savings and provident fund, negotiated bank rates for long-term employees
• Generous annual leave, parental leave, and sabbatical options.

TO APPLY

If you’re excited about this role, please submit your application, and tell us why you are the right fit for this opportunity.

DEADLINE:  11th September 2026. Applications are reviewed on a rolling basis, please apply as soon as possible!

Inkomoko is committed to justice, diversity, equity and inclusion.  As we seek to reflect the communities we serve, refugees and women are strongly encouraged to apply. As a company we have policies that ensure fair treatment in the application process.

NB: Only shortlisted candidates will be contacted. Employment is conditional upon successful background checks and other verification as needed.

All offers of employment will be subject to satisfactory references and background screening checks. Inkomoko also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme, we will request information from job applicants’ previous employers about any findings of sexual misconduct, fraud, or abuse. By applying, the job applicant confirms his/her understanding of these recruitment procedures