Admin and Purchasing Associate

The Admin and Purchasing Associate supports daily administrative and procurement operations. Key responsibilities include managing purchasing activities, supplier coordination, inventory monitoring, and general office tasks to ensure timely and cost-effective business operations.

Purchasing and Procurement

• Process purchase requests and prepare orders following company approval procedures.
• Source and evaluate suppliers based on price, quality, and delivery speed.
• Obtain and compare quotations to ensure competitive pricing.
• Coordinate with suppliers on order tracking, payments, and schedules.
• Monitor purchase orders and ensure that requested items are delivered accurately and on time.
• Verify deliveries against purchase orders and invoices.
• Collaborate with Finance for payment processing and documentation.
• Ensure that all purchasing transactions are properly documented and filed.

Administrative Operations

• Manage procurement and replenishment of office, equipment, and pantry supplies.
• Monitor office inventory and maintain accurate records of company supplies, equipment, and assets.
• Coordinate office maintenance, repairs, and facility service providers.
• Handle administrative requests from different departments and coordinate with appropriate suppliers or service providers.
• Prepare, organize, and maintain administrative documents, records, reports, and other files.
• Assist in organizing internal meetings, activities, and events.
• Coordinate with building administration, utility providers, and external service providers as necessary.
• Support the implementation and monitoring of administrative policies and procedures.

Inventory and Asset Management

• Maintain inventory records and reconcile stocks through periodic checks.
• Assist in the issuance, transfer, return, and disposal of company equipment and assets.
• Report discrepancies, damaged items, or missing assets to the appropriate department.

Reporting and Compliance

• Generate regular purchasing, inventory, and administrative reports.
• Ensure compliance with company policies and budgetary requirements.
• Perform other administrative and purchasing-related duties as assigned.