Admin and Purchasing Specialist

About the role

Sinobest Refrigeration Inc. is looking for a highly organized, detail-oriented, and reliable Admin and Purchasing Specialist to support the company's administrative and purchasing operations. The ideal candidate should be able to coordinate with suppliers, prepare purchasing documents, monitor deliveries, maintain records, and provide administrative support to the office and project teams.

Key responsibilities

• Receive and process Material Requests (MR) from different departments and project sites
• Prepare and process Purchase Orders (PO), canvass sheets, and other purchasing documents
• Source and evaluate suppliers based on price, quality, availability, lead time, and payment terms
• Request and compare supplier quotations
• Negotiate prices, discounts, delivery schedules, and payment terms with suppliers
• Coordinate with suppliers regarding order confirmation and availability of materials
• Monitor the status of purchase orders and follow up pending orders
• Coordinate delivery schedules with suppliers, warehouse, logistics, and project sites
• Verify delivered materials against Purchase Orders, Delivery Receipts, and requested quantities
• Maintain an updated Purchasing Monitoring Report

About you

• Graduate of Business Administration, Supply Chain Management, Purchasing/Procurement, Office Administration, or related course
• 1–3 years of experience in purchasing, procurement, administration, or related work preferred
• Experience in construction, engineering, refrigeration, manufacturing, or project-based companies is an advantage
• Knowledge of purchasing and procurement procedures
• Good negotiation and supplier coordination skills
• Proficient in Microsoft Excel, Word, and Google Workspace
• Strong organizational and documentation skills
• Excellent attention to detail
• Able to monitor multiple purchase orders and deadlines simultaneously
• Good communication and interpersonal skills