Admin and Purchasing Specialist (Import/Export)

Job Description & Responsibilities:

• Handle administrative tasks, document preparation, and office coordination.
• Manage petty cash, office supplies, equipment, and property registration, including computers, telephones, and other company assets.
• Maintain office tidiness, employee welfare, and benefit administration.
• Source and negotiate with suppliers to ensure competitive pricing, quality, and timely delivery.
• Manage purchase requisitions (PR), purchase orders (PO), inventory control, and supplier communication.
• Track order status, follow up with suppliers, and ensure on-time delivery.
• Coordinate import and export operations, including preparation and checking of shipping and commercial documents, customs-related documentation, and coordination with freight forwarders, customs brokers, suppliers, and relevant stakeholders.
• Coordinate import/export shipments and follow up on shipment schedules, customs clearance, and delivery status.
• Ensure accurate and timely invoice processing and payment coordination.
• Review and maintain Import and Export documentation, such as Commercial Invoice, Packing List, Bill of Lading / Air Waybill, and other related documents.
• Coordinate with QC on rejected items and resolve quality or delivery issues with vendors.
• Ensure accurate and timely invoice processing and payment coordination.
• Prepare and maintain procurement, purchasing, and import/export reports and documentation.
• Support bidding documentation for construction, installation, and material procurement as required.
• Perform other tasks assigned by the supervisor.

Qualifications:

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, International Business, or a related field.
• Management, International Business, or a related field.
• Minimum 2 years of relevant working experience in Administration and Purchasing, with hands-on experience in Import and Export operations.
• Practical experience in Import and Export documentation, shipping documentation, customs procedures, and coordination with freight forwarders is required.
• Good understanding of Import and Export processes, including shipment arrangements, customs clearance, and related documentation.
• Experience in purchasing, supplier sourcing, price negotiation, purchase requisitions (PR), and purchase orders (PO).
• Proficiency in English or Chinese in speaking, reading, and writing.
• Good English communication skills are required for coordination with overseas suppliers, freight forwarders, and relevant stakeholders.
• Knowledge of SAP is an advantage.
• Proficient in Microsoft Office, Outlook, and Internet applications.
• Strong sense of responsibility, attention to detail, and good communication and coordination skills.
• Good problem-solving and negotiation skills.
• Able to work independently and coordinate effectively with internal and external stakeholders.
• Resume must be submitted in English or Chinese.
• Able to work overtime when required.

Welfare & Benefits:

• Annual Leave: 7 days/year
• Group Insurance
• Birthday Bonus
• Three Festival Bonuses
• Cell Phone Allowance
• Snacks & Drinks Provided
• 5 working days/week (Monday–Friday, 08:30–17:30, with 1-hour flexible working time)
• Office Location: Near BTS Ari Station