Admin & Receptionist - Female

We are looking for a professional, articulate, and well-groomed Female Admin & Receptionist with 2 to 4 years of experience in a corporate setup to manage front-desk operations and office administration at our Santacruz, Mumbai office.

The ideal candidate will serve as the face of the company, managing front-office duties, visitor handling, telephone calls, and day-to-day administrative coordination to ensure smooth office operations.

Experience: 2 + Years (Corporate setup experience mandatory)

Location: Santacruz, Mumbai

Key Responsibilities

Front Desk & Reception Management

• Greet, welcome, and direct clients, visitors, and vendors professionally upon arrival.
• Manage the central telephone switchboardanswering, screening, and forwarding incoming calls and taking messages.
• Maintain a clean, organized, and welcoming reception area at all times.
• Manage inward and outward courier, mail, and parcel handling and keep precise dispatch registers.

Office Administration & Operations

• Oversee day-to-day facility and office maintenance activities in coordination with support staff (housekeeping, pantry, security).
• Manage office stationeries, pantry supplies, and hygiene inventory; place orders and conduct routine stock audits.
• Coordinate routine maintenance, repairs, and servicing of office equipment (printers, ACs, water purifiers, etc.).
• Handle vendor coordination, verify incoming vendor bills, and liaise with accounts for timely payments.

Administrative Support & Scheduling

• Assist with meeting room allocations, conference setup, visitor catering arrangements, and scheduling.
• Manage flight/hotel/cab bookings and travel itineraries for executives and team members as required.
• Maintain admin documentation, petty cash records, register logs, and employee attendance/visitor entry records.
• Provide ad-hoc administrative support to HR and senior management when needed.

Candidate Profile & Skills Required

• Education: Graduate in any discipline (BA, B.Com, BBA, B.Sc, etc.).
• Experience: 2 + years of hands-on experience working in a formal corporate office setup as a Front Desk Executive, Receptionist, or Office Admin.
• Communication Skills: Excellent verbal and written English communication skills along with a polite, professional phone etiquette.
• Tech Savvy: Good working knowledge of MS Office (Word, Excel, Outlook) and basic administrative software.
• Multitasking: Strong organizational, time-management, and problem-solving abilities.