Admin & Receptionist (Junior)

Job Summary:

We are looking for a professional and well-organized Admin & Receptionist to manage front desk operations and provide administrative support across the company. The ideal candidate will be presentable, detail-oriented, and able to coordinate daily office activities, while ensuring excellent client service. A key part of this role will be to assist with organizing breakfast briefings and events for real estate brokers, supporting the company’s sales and marketing initiatives.

Key Responsibilities:

• Manage the reception area, greet and welcome clients, visitors, and brokers in a professional manner.
• Answer and direct phone calls, emails, and general inquiries promptly.
• Handle scheduling of meetings, appointments, and conference rooms.
• Maintain front desk, meeting rooms, and common areas in a professional condition.
• Provide administrative support including filing, document preparation, and correspondence.
• Assist with arranging broker breakfast briefings and other corporate events, including coordination of catering, invitations, and logistics.
• Support Sales & Marketing teams in coordinating broker visits, hospitality, and events.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Liaise with vendors, suppliers, and service providers for office requirements.
• Ensure smooth day-to-day office operations by supporting HR and admin teams when needed.
• Assist in other tasks as assigned by the managers
• Assist other departments whenever it’s required.

Requirements:

• Previous experience as a receptionist or admin assistant (real estate experience is an advantage).
• Strong communication skills in English; Russian/Arabic is a plus.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking abilities.
• Presentable, professional, and customer-service oriented.
• Ability to coordinate events and manage logistics efficiently.