Admin & Sales Exective

Job Description In-House Sales Executive & Administration Executive

Job Title: Sales & Administration Executive
Department: Sales & Administration
Job Type: Full-Time
Location: In-House / Office-Based
Experience: 0-5 Years preferred

Job Summary

Sales Executive :

We are looking for a proactive and organized Sales & Administration Executive to handle day-to-day in-house sales activities along with general office administration. The candidate will be responsible for generating and following up on sales enquiries, maintaining customer communication and records, preparing quotations and sales documents, and supporting the smooth functioning of office operations.

Key Responsibilities

• Handle incoming sales enquiries through phone, email, WhatsApp and other channels.
• Identify potential customers and generate new sales leads.
• Follow up with existing and prospective customers regularly.
• Understand customer requirements and coordinate with the relevant internal team.
• Prepare and send quotations, proposals and other sales-related documents.
• Maintain customer and lead databases with regular updates.
• Track enquiries, follow-ups, quotations and sales conversions.
• Coordinate with customers regarding orders, delivery schedules, payments and other requirements.
• Maintain proper records of sales activities and prepare regular sales reports.
• Develop and maintain good relationships with existing customers.
• Assist the management in achieving sales targets.

Job Summary

Admin Executive

We are looking for an organized and detail-oriented Administration Executive to handle day-to-day import clearance activities, documentation, coordination with Customs House Agents (CHA), freight forwarders, transporters and other service providers.

The candidate will be responsible for ensuring timely clearance and movement of imported shipments, maintaining accurate import documentation and records, and supporting related administrative activities.

Key Responsibilities

• Maintain systematic physical and digital records of import documents.
• Prepare and maintain Excel trackers, MIS reports and shipment status reports.
• Draft routine emails and communicate with vendors, CHA, freight forwarders and internal departments.
• Coordinate with internal teams for documentation and shipment requirements.
• Maintain vendor/service-provider records and related correspondence.
• Support general office and administrative activities as required.
• Ensure timely filing and retrieval of documents.

Required Skills Preferable

• Good knowledge of import documentation and customs clearance procedures.
• Experience coordinating with CHA, freight forwarders, shipping lines and transporters.
• Good knowledge of MS Excel, Word and email communication.
• Strong follow-up and coordination skills.
• Good attention to detail and documentation accuracy.
• Ability to track multiple shipments simultaneously.
• Good written and verbal communication skills.
• Ability to work under deadlines and handle time-sensitive clearance activities.
• Basic knowledge of customs terminology and import processes will be preferred.

Qualification

• Graduate in any discipline.
• Prior experience in sales, administration, customer coordination or office operations will be preferred.

Ideal Candidate: A self-motivated, organized and responsible individual who can effectively manage sales coordination and day-to-day office administration while maintaining professional communication with customers and internal teams.