Admin & Warehouse Supervisor

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in administrative roles, with at least 5 years in a supervisory position.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and other relevant software.

General Duties/Key Responsibilities

• Oversee daily administrative and warehouse operations, ensuring efficient workflow and timely completion of assigned tasks.
• Supervise administrative and warehouse personnel, monitor performance, and ensure compliance with company policies and procedures.
• Monitor warehouse inventory, stock movement, and company assets, ensuring proper documentation, accountability, and safekeeping.
• Manage the receipt, handling, and dispatch of parcels, packages, documents, and other company materials.
• Coordinate company vehicle assignments, fuel issuance, maintenance schedules, repairs, registrations, and other fleet-related requirements.
• Oversee building and facilities maintenance, including air-conditioning, generators, utilities, and security-related concerns.
• Coordinate with suppliers, contractors, mechanics, and service providers regarding procurement, repairs, maintenance, and other operational requirements.
• Review utility bills and other administrative expenses for accuracy and completeness before submission to the appropriate department for processing.
• Prepare budget requests, monitor administrative expenditures, and ensure that expenses are properly documented and within approved budgets.
• Maintain accurate administrative, warehouse, inventory, vehicle, maintenance, and other operational records and reports.
• Coordinate with the Operations Manager, Finance Department, and other concerned departments to address administrative and operational concerns.
• Identify opportunities to improve administrative processes, warehouse controls, cost efficiency, and resource utilization.
• Ensure compliance with company policies, established procedures, safety standards, and applicable regulatory requirements.
• Perform other related duties and responsibilities as may be assigned by management.