Admin Assistant (1 Year Contract)

Build the Future of Automotive with Us

Founded in 1979, Vantage Automotive Ltd (VAL) is the exclusive retail partner of electric vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. Over the years, VAL has built a strong track record in developing franchises for mass-market and premium passenger and commercial vehicles.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing

1. As a Service & Parts Admin, you'll support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.

• Prepare and submit tender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reports aging reports.

• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.

• Arrange tender meetings, documentation, and prepare meeting minutes.

• Provide general administrative support to the Service & Parts team.

• Perform ad hoc duties assigned by the supervisor.

• 5.25 Work Week (Alternate Saturday)

1. As a Finance & Insurance Admin Assistant, you support end-to-end loan processing by coordinating with banks and sales teams, verifying documentation, and maintaining accurate loan records in Salesforce.

• Submit loan cases to bank for processing
• Record loan cases into Salesforce
• Liaise with Banks for update on loan status
• Monitor and update Salesforce with loan approval advice from the Banks
• Convey loan status to Sales Consultants
• Release loan amount into Salesforce for registration
• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration
• Liaise with Sales Consultants for outstanding documents before & after registration
• Check Tax Invoices, LTA log card and Insurance Cover Note from Vehicle Admin before dispatch to Banks
• Ensure HP Agreement and other required forms are duly signed before dispatch to Banks
• Generate dispatch batch in Salesforce and prepare documents to Banks for disbursement
• Update and record outgoing documents into Salesforce
• Liaise with Banks and arrange for daily collection of documents
• Perform ad hoc admin tasks assigned by supervisors
• 5 days work week

Who We’re Looking For

• 12 months contract (Completion Bonus)

• Locations: Alexandra Rd / 1 Ubi Rd 4 / Defu

• Minimum GCE 'O' Level (or equivalent)

• Minimum 2 years of administrative experience

• Proficient in Microsoft Office

• Good organizational skills, attention to detail

• Able to work independently and multi-tasking

• Good communication and interpersonal skills

Why Join Us at Sime Motors?

• Be part of a trusted brand with a strong regional footprint

• Work with cutting-edge automotive technology and innovation

• Grow your career in a supportive, performance driven culture