Admin Assistant/ Admin Executive

(Candidates with more experience will be considered as Admin Executive)

As an Admin Assistant/ Executive, you will be the coordinator ensuring our internal HR and financial workflows are organized and accurate. You will act as a vital bridge between our team, management, and external partners (accountants/insurers), providing high-level administrative support to keep our company running efficiently.

Key Responsibilities

• People & HR Operations: Manage small-team payroll, staff records, and leave tracking. Handle basic HR documentation, including onboarding/ offboarding, MPF enrollment, and insurance updates with high confidentiality.

• Expense & Data Support: Manage departmental claims and invoices by maintaining accurate internal trackers, ensuring all records are organized and "audit-ready" for monthly closing.

• Office Excellence: Collaborate with the team to ensure a professional workspace, managing vendor relations and office resources to maintain a seamless daily operation.

• Management Support: Provide agile administrative assistance to the management team to drive departmental goals forward.

• Event Support: Provide occasional support in the planning and execution of corporate events, seminars, or team-building projects, assisting with logistics and vendor relations.

Requirements

• A Hong Kong bachelor's degree, or equivalent;

• Experience: 1-3 years of experience in Operations, HR, or Business Support.

• Technical Skills: Proficiency in Microsoft Excel is a must (ability to manage payroll sheets and trackers).

• Attention to Detail: Exceptional accuracy when handling numbers and legal documents.

• Project Management: Ability to multitask between routine administrative tasks and dynamic events.

• Communication: Fluent in English and Cantonese; ability to liaise professionally with external accountants and vendors.

• Maturity: High level of integrity and discretion when handling sensitive financial and personal data.

Applications must include your expected salary and availability to be considered.