ADMIN ASSISTANT / ADMIN EXECUTIVE

About the role

Manage and organize daily office and warehouse operations, ensuring accurate and timely recording of sales orders and handling order details to support invoicing and e-Invoice processes. Update incoming and outgoing inventory with SQL software and stock cards, monitor incoming shipments from suppliers and customers, and inspect and accept incoming shipments against supplier documentation. Co-operate with the production team to ensure smooth operations, perform periodic stock checks, ensure proper storage to avoid obsolete stocks, and prepare monthly stock balance reports. Manage company paperwork across the group.

Key responsibilities

• Manage and organize daily office and warehouse operations
• Ensure accurate and timely recording of sales orders submitted by the sales team
• Handle order details carefully to support invoicing and e-Invoice processes
• Update incoming and outgoing inventory with SQL software and stock cards
• Monitor incoming shipments from suppliers and customers
• Inspect and accept incoming shipments of inventory against suppliers
• Co-operate with production team to ensure production operates smoothly
• Perform periodical stock checks
• Ensure proper storage to avoid obsolete stocks
• Ensure purchase requests are made when stock levels are insufficient

About you

• Capable of managing all company paperwork across group companies
• Knowledge of B2B (Business-to-Business) and B2C (Business-to-Consumer) operations.
• Good understanding of customer service, sales, and business communication.
• Experience dealing with corporate clients and individual customers will be an added advantage.