Admin Assistant (Babatngon, Leyte)

Duties and Responsibilities
In-charge of transmitting documents/packages thru courier (twice or thrice a week).

• Controls and determines validity of items to be sent out via sea or air freight.
• Coordinate with courier service   provider regarding pick-up
• Coordinate   with departments regarding documents/ package sent. Check billing   against   way bill.
• Prepare RFP for payment.
• Release check payment   to courier service provider

Records Custodian (as needed)

• Ensure that there is proper transfer and safekeeping of documents for retrieval.
• Ensure that there is proper coordination as to transfer, safekeeping and disposal of documents within the organization
• Maintains and updates file of all record.
• Maintains and updates file of all records disposed.

Coordinate with canteen concessionaire

• Ensure that meal subsidy of employees is properly coordinated with the canteen concessionair
• Ensure cleanliness and safety of food being served by concessionaire.
• Coordinate with affiliates with regards payment and other concerns.
• Prepare RFP and summary of billing.
• Release check payment to canteen concessionaire.
• Prepare monthly meal monitoring report.

Coordinate with suppliers/service providers (as needed)

• Ensure that there is proper delivery of item requested
• Ensure that services required are properly handled/executed.
• Prepare RFP and other documents needed.
• Release check to service provider.

In-charge of issuance of non-consumable office supplies to requesting employees

• Prepares Purchase Requisition for non-consumable office supplies.

• Monitors inventory of non-consumable office supplies.

• Issues non-consumable office supplies upon request of affiliates, together with Accountability Form to be signed by the assignee.

• Process and monitor the Revolving Fund or petty cash fund.

• Assist with HR services and operations, such as payroll timekeeping, recruitment, and employee onboarding.

• Perform other duties that may be assigned from time to time.

  Job Requirements

• Bachelor’s degree in Office Management or Business-related field.

• Possess ability to prioritize task and handle multiple activities.

• Strong organizational and time management abilities.

• Possess ability to work well with teams and handle requests from multiple departments.

• Ability to plan, coordinate and execute events from concept to completion.

• Proficiency in Microsoft office (Excel, word, PowerPoint)

• Reliable and with strong work ethic

• With experience in Timekeeping