Admin Assistant - Bilingual

Bilingual Administrative Assistant - Job Description

Position Title: Bilingual Administrative Assistant (English/Spanish)

Position Summary: We are seeking a detail-oriented and professional Bilingual Administrative Assistant to support daily office operations. The ideal candidate is fluent in both English and Spanish, has strong organizational skills, and can effectively communicate with employees, customers, and vendors.

Responsibilities:

• Answer and direct incoming phone calls in English and Spanish.
• Greet visitors and provide administrative support.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, and other documents.
• Translate written and verbal communications as needed.
• Maintain filing systems and accurate records.
• Assist with data entry, invoicing, and general office administration.
• Coordinate office supplies and vendor communications.
• Support HR, accounting, or operations teams with administrative tasks.

Qualifications:

• Fluent in English and Spanish (written and verbal).
• 2+ years of administrative, office support, or customer service experience.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel).
• Strong communication and organizational skills.
• Ability to multitask and prioritize in a fast-paced environment.
• High school diploma required; associate's degree preferred.

Preferred Experience:

• Receptionist or front desk support.
• Data entry and document management.
• Experience working in staffing, logistics, manufacturing, healthcare, or corporate office environments.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.