Admin Assistant

About the role

Major Asia Manpower Inc. is seeking a dedicated and organised Admin Assistant to join our team in Metro Manila on a full-time basis. This role is fundamental to the smooth operation of our office, providing essential administrative support that enables our teams to focus on their core objectives. As an Admin Assistant, you will be the backbone of our administrative operations, ensuring that daily tasks are completed efficiently and professionally. You will work closely with various departments to provide comprehensive support that directly contributes to the success of our organisation.

What you'll be doing

• Managing and organising office schedules, appointments and meetings for staff members
• Handling incoming and outgoing correspondence, including emails, post and telephone communications
• Maintaining accurate and up-to-date filing systems, both physical and digital
• Preparing and formatting documents, reports and presentations
• Processing expenses, invoices and purchase orders with attention to detail
• Coordinating office supplies and equipment procurement and inventory management
• Supporting human resources with recruitment administration, onboarding documentation and employee records
• Organising and coordinating office events, meetings and travel arrangements
• Providing administrative support to multiple departments as required
• Assisting with data entry and database management tasks
• Maintaining office facilities and ensuring a clean, professional working environment
• Greeting visitors and managing reception duties as necessary

What we're looking for

• Proven experience in an administrative or office support role, ideally within a corporate or business environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications
• Meticulous attention to detail with the ability to maintain accurate records and documentation
• Demonstrated ability to work independently and as part of a team in a fast-paced environment
• Professional demeanour with strong customer service orientation
• Discretion and confidentiality in handling sensitive information
• Flexibility and adaptability to changing priorities and requirements
• Diploma or certification in Office Administration or equivalent professional qualification preferred

What we offer

Major Asia Manpower Inc. is committed to supporting the wellbeing and professional development of our employees. We offer competitive remuneration packages commensurate with experience, a supportive and collaborative work culture, and opportunities for career progression within a growing organisation. We provide access to training and development programmes to enhance your skills and knowledge. Our commitment to work-life balance includes flexible working arrangements where possible, and we foster an inclusive workplace where every team member is valued and respected. We also offer standard employee benefits in line with Philippine labour regulations.

About us

Major Asia Manpower Inc. is a reputable manpower and recruitment solutions provider operating across the Asia-Pacific region. We are dedicated to connecting skilled professionals with leading organisations and supporting businesses in achieving their human resources objectives. Our core values centre on integrity, professionalism and excellence in service delivery. We pride ourselves on maintaining strong relationships with both our clients and our workforce, and we are committed to fostering a workplace culture that encourages collaboration, innovation and continuous improvement. As a growing organisation, we offer our employees the opportunity to be part of a dynamic team making a real impact in the recruitment and manpower industry.

Apply now

If you are an organised, detail-oriented professional with a passion for administrative excellence and would like to join the Major Asia Manpower Inc. team, we would like to hear from you. Please submit your application including your CV, a cover letter and any relevant certifications or qualifications.