Admin Assistant

Job Responsibilities

• Perform day-to-day administrative and operational tasks to support the smooth running of the company.
• Assist consultants in preparing, organising, and maintaining client documents, project files, reports, and other relevant materials.
• Assist in preparing quotations, invoices, letters, forms, reports, and other administrative documents.
• Coordinate schedules and appointments with clients, consultants, trainers, and other relevant parties.
• Assist in arranging meetings, training sessions, audits, and client site visits.
• Maintain and update client databases, records, and documentation.
• Assist with filing, document tracking, data entry, and maintaining proper records for easy retrieval.
• Assist consultants with administrative and ad hoc tasks related to consultancy projects and client requirements.
• Assist with coordinating logistics and materials for training programmes, meetings, and other company activities.
• Assist in communicating with clients through phone calls, WhatsApp, email, and other communication channels when required.
• Support the preparation and organisation of documents related to ISO, MSPO, HRD Corp training, and other consultancy services.
• Assist with other administrative and operational duties as assigned.

Requirements

• Diploma in Business Administration, Management, Office Management, or a related field.
• Fresh graduates and candidates with relevant administrative experience are encouraged to apply.
• Good command of English and Bahasa Malaysia, both written and spoken; proficiency in Chinese is an added advantage.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Good organisational and time management skills.
• Detail-oriented, responsible, and able to manage documents systematically.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Proactive, willing to learn, and able to handle ad hoc tasks.
• Possess a valid driving licence and own transportation is an advantage.
• Willing to travel to client sites when required.