Admin Assistant

Job Summary

The Administrative Assistant provides administrative and clerical support to ensure smooth and efficient day-to-day office operations. The role involves handling documents, coordinating with different departments, maintaining records, and assisting with various administrative tasks.

Key Responsibilities

• Perform general administrative and clerical tasks.
• Prepare, organize, and maintain documents, reports, and records.
• Manage filing systems and ensure proper documentation.
• Encode and update data accurately in company systems.
• Assist in preparing reports, forms, memos, and other office documents.
• Coordinate with internal departments regarding administrative requests and concerns.
• Handle incoming calls, emails, and other office communications when needed.
• Monitor office supplies and coordinate requests for replenishment.
• Assist in scheduling meetings, appointments, and other company activities.
• Support HR and other departments with administrative requirements as assigned.
• Ensure confidentiality and proper handling of company records and information.
• Perform other administrative duties that may be assigned by the immediate supervisor.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related field.
• With relevant experience in administrative or clerical work is an advantage.
• Knowledge of basic office procedures and documentation.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented and able to handle multiple tasks.
• Can work independently and as part of a team.
• Willing to work onsite and perform various administrative tasks as needed.