ADMIN ASSISTANT

Role Overview

The Administrative Assistant ensures the efficient daily operation of the company by balancing general office management with operational support for procurement, inventory tracking, and human resources.

Key Responsibilities

1. Procurement & Inventory Support:

• Assist in purchasing activities, including raising Purchase Requisitions (PR) and Purchase Orders (PO).
• Monitor stock levels and assist in periodic physical inventory/asset checks to prevent shrinkage of high-value automotive parts.
• Coordinate with vendors and logistics providers to track incoming shipments of imported goods.

1. General Office Administration:

• Manage day-to-day office facilities, including stationery supplies, pantry replenishment, and equipment maintenance.
• Handle incoming correspondence, phone inquiries, and courier services.

1. Finance & Compliance Support:

• Support the finance team by organizing invoices, tracking staff claims, and preparing basic documentation for audits.
• Assist in maintaining accurate digital and physical filing systems for company records.

1. HR & Operations Coordination:

• Assist with basic HR administrative tasks such as employee onboarding documentation, attendance tracking, and leave management.
• Provide ad-hoc support for company events, such as car meetups or product launches.

Requirements & Qualifications

1. Education: Minimum Diploma in Business Administration, Office Management, or a related field (SPM holders with relevant experience may also be considered).
2. Experience: 1–3 years of experience in an administrative, clerical, or procurement support role. Exposure to the automotive or retail industry is a distinct advantage.
3. Technical Skills:

• Proficiency in Microsoft Office (Excel for inventory tracking, Word for memos/reports).
• Familiarity with basic accounting or inventory software (e.g., SQL, Dynamod, or POS systems).
• Soft Skills: Strong organizational skills, ability to multitask in a fast-paced environment, and professional communication skills in Mandarin, English and Bahasa Malaysia.

Office Location : Jalan Kenanga, KL. (Nearby Lalaport Mall, accessible by LRT)