ADMIN ASSISTANT

About the role

Support company operations by maintaining office systems and handling general administrative tasks. Ensure all office operation licences are properly maintained and renewed on time. Maintain and provide office services by organizing office operations and procedures, controlling correspondence, maintaining filing systems, and reviewing and processing supply requisitions.

Key responsibilities

• Ensure all office operation licences are properly maintained and renewed on time
• Maintain and provide office services by organizing office operations and procedures, controlling correspondence, maintaining filing systems, and reviewing and processing supply requisitions
• Assist in achieving financial objectives by preparing expense budgets, scheduling expenditures, analysing variances, and initiating corrective actions where necessary
• Perform general administrative duties such as answering phone calls, preparing documents, responding to emails, preparing memos, and other related tasks
• Oversee the maintenance and renewal of licences for company facilities and assets, including the office, warehouse, hostel, motor vehicles, forklifts, and other equipment
• Prepare agendas, make travel arrangements, and maintain calendars for executives and managers
• Assist with foreign worker administration, including work permit applications, payroll-related matters, FOMEMA, and liaising with relevant government departments when necessary

Requirements

• Diploma in Human Resources, Business Administration, Office Administration, or any related field.
• Minimum 2–3 years of relevant working experience in administration or a similar role.
• Good knowledge of Microsoft Office, especially Microsoft Excel and Microsoft Word.
• Good organizational, communication, and interpersonal skills.
• Able to work independently and manage multiple tasks effectively.
• Responsible, proactive, and detail-oriented.
• Good command of English and Bahasa Malaysia.
• Knowledge of Mandarin/Chinese language will be an added advantage.
• Willing to work at the Kuala Lumpur branch in Sentul.