Admin Assistant

Job Responsibilities

• Manage the reception desk, greet and assist office visitors
• Answer and direct phone calls
• Coordinate repairs to office equipment
• Perform administrative duties (filing, typing, copying, binding, scanning, etc.)
• Prepare the employee workstations with all necessary stationery supplies
• Arrange and coordinate travel bookings for employees (flights, accommodations, visas, and transportation)
• Assist in preparing travel itineraries and expense reports
• Book conference calls, rooms, taxis, couriers, hotels, etc
• Maintain travel records and ensure compliance with company travel policies
• Organize work arrangements for senior managers
• Handle sensitive information confidentially
• Oversee and supervise the admin team

Requirements

• Bachelor's university degree
• Fluent English
• Fresh grad / 1-2 years of experience
• Excellent English
• Strong multi-tasking and communication skills
• Strong time-management and organization skills
• Presentable and attention to details
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office