Admin Assistant

ABOUT STARPAY CORPORATION

Starpay Corporation is a Philippine financial institution company founded in 2012 and headquartered in Pasig City, Metro Manila. Licensed and regulated by the Bangko Sentral ng Pilipinas (BSP) as an Electronic Money Issuer (EMI) and operator of payment systems, Starpay is committed to advancing digital financial inclusion and providing accessible financial services to unbanked and underbanked communities.

As we continue to grow across Fintech, Electronic Money Issuance, and Remittance, we are looking for an Administrative Assistant to join our HR & Administration Department and provide reliable administrative and operational support to the organization.

ABOUT THE ROLE

The Administrative Assistant provides day-to-day administrative and operational support to the HR & Administration Department, with a primary focus on purchasing and procurement coordination, asset and inventory management, office administration, documentation, and supplier coordination.

The role involves coordinating purchasing requests, monitoring procurement documents and deliveries, maintaining accurate company asset and inventory records, supporting asset issuance and disposal activities, and assisting with various corporate administrative requirements.

The ideal candidate is highly organized, detail-oriented, proactive, and dependable, with strong coordination and documentation skills and the ability to work effectively with employees, suppliers, Finance, IT, Procurement, and other departments.

Reports to: Admin Supervisor

KEY RESPONSIBILITIES

Purchasing & Procurement

• Assist in processing and monitoring purchase requests, Purchase Requisitions (PRs), Purchase Orders (POs), and related procurement documents.
• Coordinate with requesting departments regarding purchase requirements, specifications, quantities, and timelines.
• Request, collect, and consolidate supplier quotations and prepare comparison sheets.
• Coordinate with suppliers regarding pricing, availability, lead times, delivery schedules, and payment requirements.
• Monitor the status of purchasing requests and provide timely updates to requesting departments.
• Follow up on pending deliveries and coordinate with suppliers regarding delays, discrepancies, or incomplete deliveries.
• Verify delivered items against approved purchase orders, delivery receipts, and supporting documents.
• Coordinate with Finance regarding invoices, billing documents, and payment requirements.
• Maintain accurate and organized purchasing records and supplier information.

Asset Management & Inventory

• Assist in maintaining and updating the Company's Asset Inventory Database.
• Record and maintain complete and accurate asset information, including asset number, description, brand, model, serial number, acquisition details, assigned employee, department, and asset status.
• Assist in asset tagging, labeling, issuance, turnover, transfer, return, and reassignment.
• Prepare and maintain Asset Issuance, Acknowledgment Receipt, Transfer, Turnover, and other related documents.
• Coordinate with IT regarding IT equipment inventory and technical asset information.
• Assist in periodic physical inventory and reconciliation activities.
• Identify, investigate, and report discrepancies between physical assets and inventory records.
• Maintain records of lost, damaged, defective, obsolete, or unserviceable assets.
• Support approved asset disposal activities and ensure that disposal transactions are properly documented.
• Ensure asset records are updated following issuance, transfer, return, replacement, or disposal.

Office & Corporate Administration

• Provide day-to-day administrative support to the HR & Administration Department.
• Assist in monitoring office supplies, equipment, furniture, fixtures, and other administrative requirements.
• Process and monitor requests for office supplies and administrative materials.
• Maintain updated office supply and administrative inventory records.
• Coordinate with suppliers, service providers, contractors, and building administration as required.
• Assist in monitoring office utilities, maintenance, repairs, and other administrative services.
• Assist in scheduling meetings and coordinating administrative activities.
• Prepare and organize reports, forms, memoranda, letters, and other corporate documents.
• Maintain organized physical and electronic filing systems.
• Ensure administrative records are accurate, complete, properly filed, and readily available when required.
• Perform other administrative duties and support other HR & Administration initiatives as assigned.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• At least 6 months – 1 year of relevant experience in corporate administration, purchasing/procurement, asset management, inventory, or a related function.
• Experience in purchasing and supplier coordination is highly preferred.
• Experience handling company assets and inventory is an advantage.
• Experience working in a corporate or fintech environment is preferred.
• Strong organizational, time-management, and coordination skills.
• Highly detail-oriented, particularly when handling documents, records, and inventory information.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to manage multiple tasks, prioritize deadlines, and work with minimal supervision.
• Ability to work effectively with employees, suppliers, Finance, IT, Procurement, and other internal stakeholders.
• Strong sense of integrity, accountability, confidentiality, and responsibility when handling company records and information.
• Proactive, dependable, and willing to take ownership of assigned tasks.

WHY JOIN STARPAY?

• Be part of a growing Fintech and digital financial services company.
• Gain exposure to corporate administration, procurement, asset management, inventory, and business operations.
• Work with cross-functional teams across HR & Administration, Finance, IT, Procurement, and other departments.
• Develop your skills in purchasing, supplier management, asset management, documentation, and corporate administration.
• Contribute to the efficient day-to-day operations of a company supporting digital financial inclusion in the Philippines.
• Grow your career in a dynamic and fast-paced Fintech environment.