Admin Assistant

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile sales reports
• Provide general support to patients
• Act as the point of contact for internal and external clients
• Coordinates with HMO in processing LOA

Qualifications and Requirements:

• Bachelor’s degree in Business Administration or related field preferred
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office Suite (Word, Excel, Outlook) and other relevant software applications such as Canva and Google Apps is a plus
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Ability to work collaboratively as part of a team and independently with minimal supervision.
• Knowledgeable on handling HMO (not required but is a plus)
• Preferably with background of Information Technology (IT), sales and marketing