Admin Assistant

Key Responsibilities:

• Perform general administrative and clerical duties.
• Prepare and process documents, quotations, invoices, purchase orders, payment vouchers, and reports.
• Handle data entry and maintain accurate records and filing systems.
• Answer phone calls, respond to emails, and manage correspondence.
• Liaise with customers, suppliers, and external parties regarding administrative matters.
• Schedule appointments, meetings, and coordinate office activities.
• Monitor and follow up on outstanding documents and payments.
• Maintain office supplies and support daily office operations.
• Assist management and colleagues with ad-hoc administrative tasks.
• Ensure confidentiality and proper handling of company information.

Requirements:

• Minimum GCE ‘N’ / ‘O’ Level, NITEC, Diploma, or equivalent qualification.
• Prior administrative experience is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Good organisational, communication, and interpersonal skills.
• Meticulous, responsible, and able to work independently.
• Ability to multitask and meet deadlines in a fast-paced environment.

Preferred Skills:

• Strong attention to detail.
• Good time management skills.
• Positive attitude and willingness to learn.
• Ability to work both independently and as part of a team.