Admin Assistant

About the Role

We are looking for a responsible and detail-oriented Admin Assistant to support our sales and registration operations. This role involves handling payments, vehicle registration, documentation and system updates.

Key Responsibilities

• Update payments received.
• Print merchant reports for credit card payments.
• Update payment and vehicle information in VSS and DMS.
• Handle vehicle registration and licence plate updates.
• Prepare vehicle files and Delivery Orders.
• Update registration lists and summary reports.
• Order EV number plates.
• Handle vehicle allocation and maintain accurate records.
• Prepare invoices and supporting documents.
• Process bank drawdowns, full settlements and contra transactions.
• Update and untag floor-stock vehicles when required.
• Print monthly Customer Sales Order Details Reports.
• Prepare payment vouchers for staff claims.
• Perform other administrative and cover duties as assigned.

Requirements

• Candidate must possess at least an SPM, Diploma, Advanced/Higher/Graduate Diploma or Bachelor’s Degree in Business Studies, Administration, Management or equivalent.
• Required languages: Bahasa Melayu and English.
• Basic knowledge of Microsoft Office.
• Experience using VSS or DMS will be an advantage.
• Preferably a Junior Executive specialising in vehicle or sales administration.
• Responsible, organised and detail-oriented.
• Applicants must be willing to work in Damansara, Kuala Lumpur.