ADMIN ASSISTANT

Key Responsibilities

• Perform daily administrative and clerical tasks.
• Handle data entry, filing, scanning, photocopying, and document preparation.
• Prepare and maintain quotations, invoices, purchase orders, delivery orders, and other documents.
• Assist with updating customer and project records.
• Handle incoming calls, WhatsApp messages, emails, and general enquiries.
• Assist the sales and project teams with administrative tasks.
• Coordinate appointments, meetings, and site visits.
• Liaise with customers, suppliers, and contractors when required.
• Prepare simple reports and update Microsoft Excel spreadsheets.
• Assist in maintaining proper documentation for solar installation projects.
• Monitor office supplies and assist with purchasing when required.
• Perform other duties assigned by the management.

Requirements

• Minimum SPM / Diploma in Business Administration or a related field.
• Previous administrative experience is an added advantage.
• Basic knowledge of Microsoft Office, especially Word and Excel.
• Good communication and organizational skills.
• Able to work independently and as part of a team.
• Responsible, punctual, and detail-oriented.
• Willing to learn and take on new responsibilities.
• Experience in the solar or renewable energy industry is an added advantage.