ADMIN ASSISTANT

About the role

Polystar General Services Inc. is seeking a dedicated and organised Admin Assistant to join our growing team in Dasmarinas City, Cavite. This is a full-time position that plays a crucial role in ensuring the smooth operation of our administrative functions. As Admin Assistant, you will be the backbone of our office operations, providing essential support to management and various departments. This role is integral to maintaining our operational efficiency and supporting the strategic objectives of the company.

What you'll be doing

• Managing and maintaining office filing systems, both physical and digital
• Answering telephones, greeting visitors, and directing enquiries to appropriate departments
• Scheduling meetings, managing calendars, and coordinating appointments for senior staff
• Preparing and distributing correspondence, reports, and other documentation
• Processing invoices, expense reports, and other financial documents
• Ordering and maintaining office supplies and equipment
• Supporting the organisation of company events and meetings
• Performing data entry and maintaining accurate records and databases
• Assisting with general office administration and special projects as required
• Liaising with external vendors and service providers

What we're looking for

• High school diploma or equivalent qualification, with additional administrative certification being advantageous
• Proven experience working in an administrative support role within a professional office environment
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills in English
• Attention to detail and accuracy in all work performed
• Ability to work independently and as part of a team
• Professional demeanour and strong customer service orientation
• Reliability and punctuality
• Experience with office management systems and scheduling software is preferred