Admin Assistant

Key Responsibilities:

• Handle work pass applications, issuance, renewals and cancellations.
• Engage with employment agencies for staff hiring when needed.
• Register and manage employees’ profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registration/renewals for new/existing employees when needed.
• Maintain accurate filing of documents (hardcopy and SharePoint).
• Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ.
• Assist with annual renewals (insurance policies, fire extinguisher calibration, electrical installation licence, SFA licence, pest control and floor trap maintenance).
• Coordinate supply replenishment/purchasing for outlets when needed.
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to phone calls, WhatsApp messages and emails promptly.
• Seek approval from Manager/Director on financial & HR matters.
• Perform other ad-hoc duties such as arranging repairs/services for outlets.

Requirements:

• Strong problem-solving and multitasking skills.
• Able to work in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Proficiency in English and Chinese language (written and spoken) is required to effectively communicate and liaise with Chinese-speaking internal colleagues, external vendors, and jobseekers who primarily communicate in Chinese.

Working Hours:

• 5.5 days Work Week > Monday–Friday 9:00 am–6:00 pm (In Office) and Saturday 9:00 am-1:00 pm (WFH)

Additional Information I Other Remarks

• Please note that work pass/employment visa sponsorship is not available for this position.

Pay: $1,800.00 - $3,000.00 per month

Work Location: In person