Admin Assistant

Job Summary

The Admin Assistant provides administrative and clerical support to ensure the smooth and efficient day-to-day operations of the department or branch. The role involves handling documents, records, coordination, reports, and other administrative tasks.

Key Responsibilities

• Provide administrative and clerical support to the department or branch.
• Prepare, organize, encode, and maintain company documents and records.
• Handle filing and safekeeping of important documents.
• Prepare reports, correspondence, forms, and other administrative documents.
• Assist in monitoring office supplies, equipment, and other administrative requirements.
• Coordinate with different departments regarding requests, documents, and other concerns.
• Receive and respond to emails, calls, and inquiries professionally.
• Assist in scheduling meetings, appointments, and other company activities.
• Monitor and process administrative requests and transactions.
• Assist in maintaining accurate records of employees, customers, suppliers, or company transactions as assigned.
• Support HR-related administrative tasks such as attendance monitoring, employee documentation, and onboarding requirements when needed.
• Assist in monitoring branch or office expenses and documentation.
• Ensure that administrative documents are complete, accurate, and properly filed.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties as assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or any related field.
• College undergraduates with relevant work experience may also be considered.
• With experience in administrative, clerical, or office support functions is an advantage.
• Proficient in Microsoft Office, Google Workspace, and basic computer applications.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented and able to handle multiple tasks.
• Can work independently and as part of a team.
• Willing to work in a fast-paced environment.