Admin Assistant

About the role

We are looking for a highly organized, detail-oriented, and reliable Administrative Assistant to provide comprehensive administrative and operational support to the organization. The position will assist in daily office operations, financial and administrative documentation, procurement, membership services, communications, events, trainings, workshops, and other organizational activities. The successful candidate should be able to manage multiple tasks efficiently, coordinate with internal staff and external stakeholders, maintain accurate records, and provide professional and timely assistance to members, partners, suppliers, and event participants.

Key responsibilities

• Provide day-to-day administrative and clerical support to the organization and its staff.
• Handle incoming phone calls, inquiries, correspondence, and other administrative communications.
• Maintain and update organizational, membership, financial, and administrative records.
• Assist in the preparation, filing, and monitoring of reports, documents, forms, and other office records.
• Coordinate with banks, suppliers, government agencies, members, sponsors, and other stakeholders as needed.
• Assist in purchasing office, housekeeping, and event supplies and monitor inventory to ensure availability.
• Coordinate office maintenance, repairs, housekeeping, deliveries, and messenger services.
• Assist in the planning and logistical coordination of meetings, trainings, workshops, conferences, and other organizational events.
• Prepare and distribute invitations, announcements, reminders, attendance confirmations, and event materials.
• Process membership requests, including certificates, membership records, annual dues, and other member inquiries.

About you

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field preferred.
• Previous experience in administrative, office, secretarial, or coordination work is an advantage.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy in handling documents and records.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Comfortable using email, online platforms, spreadsheets, and other office productivity tools.
• Able to handle confidential information with professionalism and discretion.
• Strong interpersonal skills and ability to coordinate effectively with different individuals and organizations.
• Ability to multitask, prioritize responsibilities, and work under deadlines.