ADMIN ASSISTANT

About the role

This role involves providing comprehensive administrative and office support across multiple departments and functions, including scheduling, travel coordination, communications management, and general office operations.

Key responsibilities

• Handle office and administrative tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
• Provide real-time scheduling support by booking appointments and preventing conflicts
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Screen phone calls and route callers to the appropriate party
• Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
• Greet and assist visitors
• Maintain polite and professional communication in person, via phone, e-mail, and mail
• Anticipate the needs of others to ensure their seamless and positive experience
• Support departments such as HR, Accounting, IT and Operations with tasks including bank transactions, permit renewals, filing, and ad hoc tasks as directed by immediate supervisor

About you

• Proven experience from the position being applied
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task