Admin Assistant

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.

• Accurately prepare and copy board packages as instructed by Agents.

• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.

• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.

• Run daily listings search for Agents and email to all daily, by 9:00am.

• Order/track business cards and name plates for all Agents.

• Coordinate and track all advertising loans between Agents and Marketing.

• Process mail, and create the mailing tracker to be sent to Marketing

• Proof read all deliverables, communications, etc.

• Ensure consistency and standards are met on all work products.

• Maintains the Agent mailbox directory.

• As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.

• Provide back-up administrative support as needed.

• Assist with special projects as needed.

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.

• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.

• Ability to learn and demonstrate excellent working knowledge of Real Plus.

• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.

• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.

• Associates or Bachelor’s degree preferred

• 2 years or more of real estate or related industry experience highly desirable.

• 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.

Monday-Friday

9:30-5:00pm