Admin Assistant

About the role

Perth Arbor Services is looking for an organised and reliable Administration Assistant to join our team. This is a flexible role working 3–5 days per week in a busy, established arboriculture business. You will be covering a maternity leave position through to approximately February 2027, with potential for an ongoing role for the right person.

Key responsibilities

• Answering and making phone calls
• Managing emails and general correspondence
• Customer enquiries and general office communication
• Working with spreadsheets and maintaining records
• Preparing and sending invoices
• Entering receipts, purchases and supplier invoices
• Assisting with accounts administration in Xero
• Job and customer administration through ServiceM8
• Maintaining employee licences, qualifications and training records
• Monitoring licence and training expiry dates

About you

• Highly organised with strong attention to detail
• Confident communicating with customers, employees and suppliers
• Comfortable managing phone calls and a busy email inbox
• Experienced with spreadsheets and general computer-based administration
• Able to manage multiple tasks and priorities
• Reliable and capable of working independently
• Practical and willing to help wherever required in a small business environment
• Previous experience with Xero and ServiceM8 would be highly regarded
• Experience in administration, accounts, scheduling, trades, construction or another operational/service-based business would be beneficial