Admin Assistant

Department: Sales Building Materials / Hardware Job Responsibilities

• Handle and maintain sales documents, quotations, invoices, delivery orders and related records.
• Serve and assist walk-in customers professionally.
• Handle customer enquiries and provide basic product information.
• Coordinate with suppliers, customers and other parties on sales-related matters.
• Arrange and coordinate stock deliveries with customers, suppliers and transporters.
• Follow up on delivery schedules and ensure timely delivery of goods.
• Coordinate with warehouse/stock control team regarding stock availability.
• Assist in preparing sales orders and processing customer orders.
• Follow up on outstanding orders, deliveries and related documents.
• Maintain proper filing of sales and customer records.
• Provide general administrative support to the Sales Department.
• Perform other duties and tasks assigned by the supervisor.

Requirements

• SPM / Diploma or equivalent.
• Previous experience in sales administration, customer service or clerical work is an advantage.
• Good communication and interpersonal skills.
• Basic computer skills and proficiency in Microsoft Office.
• Good organizational and time-management skills.
• Responsible, detail-oriented and able to work accurately.
• Able to communicate and coordinate effectively with customers, suppliers and colleagues.
• Able to work independently and as part of a team.
• Willing to learn and able to handle multiple tasks.