Admin Assistant

Admin Assistant for Certification & Government Application Support

We value responsibility, accurate communication, timely follow-up, and clear task ownership.

About the Role

We are looking for a responsible and organized Admin Assistant to support our customer coordination, certification projects, and daily administrative operations.

This is not a simple data-entry role. The job requires careful document checking, deadline follow-up, clear communication, and the ability to follow instructions accurately.

You must be able to work with checklists, update task progress on time, and take responsibility for the accuracy of your work. This is not a simple data-entry or filing position.

What you will be doing (Key Responsibilities):

• Prepare quotations, invoices, delivery orders, and disbursement trackers accurately.

• Follow up with customers and factories on documents, test reports, application information, samples, labels, payments, and other outstanding matters.

• Inform existing customers of upcoming certification or licence renewals and follow up on their confirmation.

• Prepare and submit import permit applications and other related applications when required.

• Record incoming and outgoing samples and arrange courier services for samples, labels, and documents.

• Attend government departments, certification bodies, or other official locations when required.

• Assist with company-related applications and renewals, such as cukai, majlis, bomba, insurance, and other administrative matters.

• Collaborate with other team members to support various projects and initiatives.

What do we need from you (Job Requirements):

• Diploma or higher education

• Language Skills: English, BM, Mandarin (to follow up with China factory)

• Proficient in Microsoft Office suite

• Careful, organized, and willing to follow detailed procedures.

• Initiatively to meet deadlines and manage multiple tasks.

• Possesses a valid driving licence and is willing to attend government departments or other locations when required.

Benefits of Joining Us:

• Basic Salary: RM3000 - RM3500

• Comprehensive Benefits: Extra CNY Free Leave, Medical, Optical Claim & Gym membership.

• Annual Increment & Bonus (subject to performance)

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📩 Send us your resume, and tell us the last thing you organized that made you proud.