Admin Assistant

Location: 7th Ave, 6th Street, East Grace Park, Caloocan City
Employment Type: Full-Time

Job Description:

We are looking for a detail-oriented and organized Administrative Assistant to provide administrative and procurement support. The successful candidate will assist with supplier coordination, vendor communication, canvassing, documentation, and purchasing-related administrative tasks.

Key Responsibilities:

Administrative Support

• Provide day-to-day administrative and clerical support
• Prepare, organize, encode, and maintain documents and records
• Assist in preparing reports, forms, purchase-related documents, and other office paperwork
• Maintain organized and updated files for procurement and administrative transactions
• Handle emails, calls, and other inquiries professionally
• Coordinate with different departments regarding documents, requests, and follow-ups
• Perform other administrative duties as assigned

Procurement & Supplier Support

• Assist the Procurement Team in canvassing products, materials, and services from suppliers
• Source and identify potential suppliers and vendors
• Request and collect quotations, price lists, product specifications, and other supplier information
• Compare supplier quotations, prices, specifications, lead times, and payment terms
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status
• Maintain and update the supplier/vendor database
• Assist in monitoring purchase requests, purchase orders, deliveries, and pending procurement requirements
• Follow up with suppliers regarding pending quotations, orders, and deliveries
• Coordinate with internal departments regarding procurement requests and requirements
• Assist in preparing and organizing procurement-related documents
• Ensure that supplier and purchasing records are complete and properly filed
• Help identify alternative suppliers when needed
• Assist in monitoring supplier performance and resolving basic purchasing-related concerns
• Maintain confidentiality of supplier information, pricing, and company purchasing records

Qualifications:

• Bachelor’s Degree graduate in Business Administration, Supply Chain Management, Management, Office Administration, or a related field
• 1 year of administrative, procurement, purchasing, or related experience preferred
• Fresh graduates with relevant internship experience are welcome to apply
• Knowledge of procurement, purchasing, canvassing, and supplier coordination is an advantage
• Proficient in Microsoft Office, particularly Excel, and Google Workspace
• Good written and verbal communication skills
• Strong organizational and time-management skills
• Detail-oriented and accurate when handling documents, prices, and data
• Good negotiation and coordination skills
• Able to communicate professionally with suppliers and internal departments
• Can multitask and work with minimal supervision
• Proactive, reliable, and willing to learn
• Able to work effectively in a fast-paced environment

HOW TO APPLY ?

If you are interested in this position, please accomplish the Candidate Information Form through the link below:

• https://sl1nk.com/1lHzJwF

Please note: Completing the form and submitting your updated resume are required for your application to be considered for screening. Applicants will be evaluated based on the information and qualifications provided.

Pay: From Php18,127.92 per month

Benefits:

• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Ability to commute/relocate:

• National Capital Region: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Location:

• National Capital Region (Required)

Work Location: In person