ADMIN ASSISTANT

Our client is a leading global automotive manufacturer.

Responsibilities:

• Provide professional English–Chinese–Thai translation and interpretation support for internal and external business communications.
• Participate in meetings with the Corporate Office, provide interpretation support where required, prepare accurate Minutes of Meeting (MOM), and distribute them to relevant stakeholders.
• Coordinate arrangements for company visitors, guests, expatriates, and other designated personnel, including accommodation, transportation, and air travel.
• Liaise with external service providers regarding accommodation, transportation, airline tickets, visas, and other travel-related services for Thai employees and expatriates.
• Coordinate with relevant departments and service providers regarding the maintenance and administration of company vehicles, office furniture, office equipment, printers, toner, and other workplace facilities.
• Monitor the performance of company vehicles and drivers, provide regular updates to the General Manager, and arrange transportation for guests, expatriates, and employees as required.
• Liaise with government authorities and relevant agencies on company-related matters, including visas, work permits, and BOI requirements.
• Provide secretarial and administrative support to the General Manager, including coordination, documentation, scheduling, and other assigned activities.
• Support Human Resources with employee services, including pooled vehicle arrangements and transportation for company business.
• Coordinate transportation and accommodation arrangements for employees attending approved external training programmes.
• Support HR with employee overtime arrangements, including transportation, meal ordering, and other related administrative requirements.
• Support workplace safety and continuous improvement activities by implementing, promoting, and maintaining the 5S management system.
• Monitor and encourage employee compliance with 5S and workplace housekeeping standards.
• Ensure administrative and workplace activities comply with applicable Safety, Health & Environment (SHE) legislation, company policies, and other relevant requirements.
• Perform other General Affairs, administrative, HR support, and coordination duties as assigned by the General Manager and/or HR Manager.

Qualifications:

• Bachelor’s degree or higher in Business Administration, Management, Languages, or a related field.
• Minimum 5 years of experience in General Affairs, Office Administration, Executive Administration, Secretarial Support, or a related function.
• Excellent communication skills in Thai, English, and Chinese, with the ability to provide professional translation and interpretation support.
• Strong administrative, coordination, and organisational skills, with the ability to manage multiple priorities effectively.
• Proficient in Microsoft Office applications and other office automation systems and equipment.
• Good interpersonal skills, with the ability to communicate effectively with senior management, employees, external service providers, and government authorities.
• Proactive, detail-oriented, and service-minded, with strong problem-solving skills and the ability to work independently.