Admin Assistant

Job Summary:
We are seeking a responsible and detail-oriented Administrative Assistant to provide operational support for administrative and auditing activities. The role focuses on hands-on assistance to ensure accuracy, compliance and filing.

Key Responsibilities:

Product Documentation Assistance:

• Assist in preparing and compiling valuation records for products.
• Support photo-taking, labelling, and cataloguing of items for valuation purposes.
• Ensure data accuracy when inputting item details into the valuation system.
• Tag, sort, and arrange items systematically for valuation review.
• Liaise with internal stakeholders to clarify discrepancies or incomplete valuation data.
• Cross-check valuation inputs against physical inventory to ensure alignment.

Inventory Review Assistance:

• Assist in checking, calculating and verifying product records for completeness and accuracy.
• Conduct basic data entry and updates to the tracking system.
• Help maintain proper filing and organization of physical and digital records.
• Support routine reviews of inventory for compliance with internal policies.
• Flag and escalate any inconsistencies or missing documentation to the supervisor.

General Administrative Tasks:

• Perform clerical duties such as photocopying, scanning, filing, and labelling.
• Coordinate movement and storage of items related to pledge and valuation.
• Assist in maintaining inventory records and simple reporting formats.
• Handle ad-hoc tasks to support management and the broader operations team as needed.

Key Requirements:

• No formal qualifications required.
• Some experience in administrative or operational support roles preferred.
• Attention to detail, with a strong sense of responsibility and accuracy.
• Able to handle physical tasks such as sorting or handling items.
• Familiarity with basic Microsoft Excel and Word is a plus.
• Willing to learn and work closely with the team.