Admin Assistant

We are a China-based manufacturing group, with independent factories in multiple overseas countries, and Malaysia is one of our overseas subsidiaries. As a newly established company in Malaysia, our team is energetic, proactive, and friendly. We place great importance on developing talent in manufacturing-related fields. We welcome capable, motivated, and growth-oriented Malaysians to join us and grow together with the company.

We are seeking a dedicated and proactive Admin Assistant to support our Administration, Safety, Purchasing, and Sales Departments. This position provides an excellent opportunity to learn from multiple departments and develop practical, cross-functional skills that will contribute to your professional growth.

1. Administrative & Clerical Support

• Handle daily office tasks such as photocopying, scanning, faxing, filing, and data entry.
• Manage incoming and outgoing correspondence including letters, emails, courier services, and phone calls.
• Prepare, update, and maintain company records, reports, and forms.
• Assist in maintaining and updating employee and departmental files.

2. Documentation & Record Management

• Ensure all documents (both hard copy and electronic) are properly filed and organized.
• Maintain confidentiality of company and employee information.
• Draft simple letters, memos, and reports as instructed.

3. Office Supplies & Equipment Management

• Monitor and maintain office supply inventory such as stationery and printing materials.
• Prepare requisition forms and ensure timely replenishment of office items.
• Ensure office equipment (printer, copier, scanner, etc.) are in good working condition and report any issues promptly.

4. Coordination & Departmental Support

• Provide administrative assistance to Administration, Safety, Purchasing, and Sales Departments.
• Assist in arranging meetings, preparing necessary documents, and taking meeting minutes.
• Coordinate internal communication and assist with company events or activities.

5. Data Entry & Reporting

• Accurately input and update data into systems or spreadsheets.
• Assist in preparing simple summaries or reports for management review.

6. Other Duties

• Carry out any other clerical or administrative tasks assigned by supervisors or management.
• Comply with company policies, procedures, and safety practices.

Requirements

• Good communication skills in Bahasa Malaysia and English, Mandarin-speaking candidates are preferred to communicate with colleagues from China.
• Minimum qualification: SPM / Diploma in Business Administration or equivalent.
• At least 1–2 years of related clerical or administrative experience preferred (fresh graduates are encouraged to apply).
• Basic computer literacy (MS Office, email, and data entry systems).
• Detail-oriented, well-organized, and able to multitask effectively.
• Responsible, proactive, and willing to learn from different departments.

Why Join Us?

✅ Friendly and positive working culture
✅ Simple management structure – open communication, quick decisions
✅ Opportunity to learn from various departments (Admin, Safety, Sales, Purchasing)
✅ Supportive team environment with career growth potential
✅ Stable company with continuous development