Admin Assistant

About the Company

CTRL + CREATE is a social media marketing agency based in Klang Valley, Malaysia, helping SME to mid-market brands grow through strategic content, social media, and performance-driven campaigns.

Your Role
Your Role As Admin Assistant, you'll be the backbone of our daily operations — managing finance admin, HR processes, and general office coordination so the team can focus on client work. You'll:

Finance

• Process invoices, track payments, and follow up on outstanding payments
• Manage petty cash and staff expense/claims tracking
• Liaise with company secretary/accountant for compliance (SSM filings, tax submissions, etc.)
• Prepare quotations, invoices, and receipts using company templates

HR & People

• Manage staff attendance, leave records, and HR documentation
• Support onboarding/offboarding — offer letters, contracts, access setup
• Coordinate EPF/SOCSO/EIS submissions and staff claims (medical, mileage)
• Maintain employee and internship placement records

Office & Operations

• Handle correspondence, filing, and meeting coordination for management
• Manage office supplies, equipment, and vendor coordination (utilities, printing, etc.)
• Support procurement — sourcing quotes, comparing vendors
• Maintain company licenses, registrations, and renewals
• General ad-hoc operations support

Requirements

Must-haves:

• Minimum SPM and above
• Prior admin/HR/finance support experience
• Organized, detail-oriented, and able to manage multiple priorities
• Comfortable with Microsoft Office / Google Workspace
• Good computer literacy — comfortable learning and using new software/tools
• Result and efficiency-oriented — able to get things done without needing close supervision
• Based in Malaysia, able to work on-site in Subang Jaya

Nice-to-haves:

• Familiarity with basic bookkeeping or accounting software -
  Experience with HR processes (EPF/SOCSO/claims)