ADMIN ASSISTANT

About the role

This is a project administration role supporting daily operations and coordination across project delivery, documentation, and stakeholder management.

Key responsibilities

• Prepare and submit project claims, invoices, and related documentation
• Manage staff attendance records and daily manpower tracking
• Arrange meetings, prepare meeting minutes, and coordinate project schedules
• Liaise with local staff, subcontractors, suppliers, and clients regarding project matters
• Prepare project documents, reports, letters, and filing records
• Assist the project team with daily administrative and coordination tasks
• Ensure proper documentation control and timely submission of project paperwork
• Perform ad-hoc administrative duties assigned by management

About you

• Diploma or above in Business Administration, Management, or related fields
• Minimum 1–3 years of working experience in construction or project administration
• Able to communicate in Mandarin, English, and basic Bahasa Malaysia
• Familiar with Microsoft Office applications, especially Excel and Word
• Good communication, coordination, and document management skills
• Able to work independently, responsible, and detail-oriented
• Experience in handling project claims, attendance, and site documentation is preferred
• Possess own transportation and laptop
• Willing to work Monday to Saturday, 8:00 AM – 5:00 PM

Benefits

• Company meal provided