Admin Assistant

About the role

The Administrative Officer is responsible for overseeing the day-to-day administrative operations of the company, ensuring efficient office management and providing administrative support to project teams and management. The role involves maintaining records, coordinating office activities, and ensuring compliance with company policies.

Key responsibilities

• Manage daily office operations and administrative functions.
• Prepare, organize, and maintain company records, contracts, permits, and project documentation.
• Coordinate meetings, appointments, and travel arrangements for management.
• Monitor office supplies and coordinate procurement of office materials.
• Coordinate with project sites regarding administrative requirements.
• Prepare reports, correspondence, and presentations as required.
• Liaise with suppliers, contractors, government agencies, and clients regarding administrative matters.
• Ensure proper filing (physical and electronic) of company documents.
• Support compliance with company policies, safety regulations, and government requirements.
• Perform other administrative duties assigned by management.

About you

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
• At least 1-2 years of administrative experience, preferably in the construction or engineering industry.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and document management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• High level of integrity, professionalism, and attention to detail.