Admin Assistant

Job Responsibilities

• Perform various HR and administrative support tasks, including stationery and uniform coordination, data entry, filing, scheduling, and general record management.
• Monitor office stationery and staff uniform inventory levels.
• Coordinate printing needs for company letterheads, business cards, name tags, invoices, envelopes, etc.
• Manage office locker keys and update company asset records.
• Assist in maintaining a tidy reception area and supervise the daily work of cleaning staff.
• Answer, screen, and transfer incoming calls; if the relevant person is unavailable, accurately take messages and relay them promptly.
• Provide callers and visitors with necessary company information, including address, directions, fax number, branch contacts, and company website.
• Welcome and receive visitors, notify relevant staff, and guide them to designated areas.
• Monitor visitor access to ensure a safe office environment.
• Manage pantry supplies, including coffee, tea, snacks, and other beverages.
• Arrange and coordinate meetings, including booking venues, preparing materials, and organizing lunch or refreshments.
• Carry out other tasks as assigned by the HR Manager or management from time to time.

Job Requirements

• Education: Minimum SPM
• Experience: No related work experience required, fresh graduates are welcome.
• Skills: Willing to learn, able to use basic Excel and computer operations.
• Attitude: Careful, proactive, responsible, with good communication and coordination skills.