Admin Assistant

Role & responsibilities

Contract Management & Administration •

Maintain and periodically review the contracts database.

• Follow up on administration-related contracts and vendor documentation.

• Coordinate with Facility Management Team for Housekeeping, Lunch Arrangements etc.

• Plan and organize all events and festivals.

• Checking Expenses Report Import, Export & Customs Coordination

• Coordinate with Customs House Agents (CHA) for import and export shipments.

• Ensure timely customs clearance of samples, equipment, and materials.

• Maintain shipment documentation including Bill of Entry (BOE), Air Waybill (AWB), Commercial Invoices, Customs Clearance Documents Material Movement & Inventory Management BROAD DUTIES &

RESPONSBILTIES (BRIEFLY) :

• Control and monitor inward and outward movement of materials & samples.

• Manage inventory levels of Stationery, Industrial Gases, Coffee Materials, Administrative Consumables Purchase Requisitions & Invoice processing for Admin

• Create Purchase Requisitions (PR).

• Follow-up with vendor for delivery of goods and services.

• Invoice processing and payment-related activities as required. Vendor Management & Attendance Monitoring

• Verify attendance data and coordinate with service providers when required. Continuous Improvement

• Identify opportunities to improve administrative efficiency and process effectiveness.

• Implement best practices for documentation, reporting, and vendor management.

Preferred candidate profile