Admin Assistant

Admin Assistant

We are looking for a responsible and detail-oriented Administrative Assistant to support daily office operations and ensure the smooth functioning of administrative tasks. The ideal candidate will be proactive, organized, and capable of handling a variety of office support duties with accuracy and professionalism.

Job Description

• Manage incoming calls, deliveries, office mail, documents, and parcels, including receiving, sorting, and distributing items to relevant staff.
• Welcome and assist walk-in guests, including arranging refreshments and ensuring a pleasant visitor experience.
• Manage pantry inventory by monitoring stock levels, ordering and replenishing snacks, beverages, coffee, and essential office supplies.
• Maintain office cleanliness and tidiness, and coordinate with building management and external vendors for repairs, maintenance, and facility-related matters.
• Compile and submit monthly staff claims for processing.
• Maintain and regularly update the company’s asset register, including laptops, peripherals, PPE, and other office equipment.
• Serve as the liaison between employees and external IT support providers/vendors to coordinate IT-related issues and services.
• Assist with the renewal and administration of office service contracts, including telecommunications, air-conditioning servicing, and water-filter services. (Yearly Contract)
• Assist with hotel and air-ticket bookings for employees and business-related travel arrangements as required.
• Support employees with visa application processes and related administrative documentation as required.
• Coordinate and arrange internal training programs, courses, and staff development sessions as required.
• Organize internal office events, team lunches, and employee engagement activities as required.
• Provide general administrative support and undertake other ad-hoc duties and projects as assigned.

Job Requirements

• Able to commence work ASAP is an added advantage
• At least 1 year working experience is required
• Candidate must possess at least Secondary School/"N" Level
• Positive attitude, team player, committed, responsible and resourceful
• Computer literate, proficient in Microsoft Office
• Proficient in English and Mandarin, enabling effective communication and collaboration with local and international stakeholders.