Admin Assistant

Key Responsibilities

• Perform general administrative and clerical tasks such as filing, encoding, documentation, and maintaining records.
• Prepare letters, reports, forms, memos, schedules, and other office documents.
• Manage and organize physical and digital files and ensure documents are properly updated.
• Assist in coordinating meetings, activities, events, and schedules.
• Receive and respond to phone calls, emails, inquiries, and requests professionally.
• Assist guests, staff, volunteers, and other stakeholders with administrative concerns.
• Coordinate with different departments regarding requests, documents, supplies, and activities.
• Monitor office supplies, equipment, and other administrative requirements.
• Assist with purchasing, requisitions, invoices, and other basic administrative transactions when needed.
• Maintain confidentiality of sensitive documents and information.
• Help ensure that administrative procedures and policies are properly followed.
• Perform other duties assigned by the supervisor or management.

Common Qualifications

• College graduate, preferably in Business Administration, Office Administration, Management, or a related field.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office/Google Workspace, particularly Word/Docs and Excel/Sheets.
• Organized, detail-oriented, dependable, and able to manage multiple tasks.
• Able to work independently while also functioning well as part of a team.
• Professional and courteous when dealing with guests, employees, and external contacts.
• Willing to work at Brgy. San Bartolome Sto, Tomas Batangas