Admin Assistant

Qualifications

• Bachelor’s Degree in Business or any related course
• Minimum of 6 months experience in administrative work, property management, building administration, or a related field
• Experience in handling property- or building-related documents, records, tenant concerns, and administrative processes is an advantage
• Proficient in computer applications, particularly Microsoft Office
• Strong interpersonal and communication skills
• Highly efficient in handling, organizing, and maintaining information and records
• Ability to monitor and ensure the timely processing of reports, documents, and administrative requirements

Duties and Responsibilities

• Provide administrative assistance and support functions for property/building operations
• Manage and facilitate the transfer of documents between sites, properties, and the head office
• Assist the General Manager with organizational, structural, and communication tasks
• Perform general administrative duties including handling inquiries, filing, encoding, scanning, and record management
• Maintain and organize property- and building-related records, permits, contracts, and other operational documents
• Coordinate with tenants, contractors, service providers, and site personnel regarding administrative requirements and documentation
• Assist in monitoring property-related reports, compliance documents, and operational requirements to ensure timely submission and processing