Admin. Assistant

Key roles and responsibilities of the Administrative Assistant are:

• To act as Administrative Assistant in the Department and to take charge of the running of the Department's administrative and clerical functions.
• Typing, shorthand taking and audio-typing in respect of daily correspondence, reports and other documents. Receiving, sorting and following up on the daily mail on behalf of the Department. Independent correspondence on behalf of the Department when directed to do so.
• Receiving telephone calls on behalf of the Department executives. This includes taking messages and acting on or following up on those messages when appropriate, as well as setting up conference calls when required.
• Preparation, collation, submissions and binding of proposals, reports and other documents.
• Appointment arrangements on behalf of the Department. This includes all necessary preparation work and follow-up.
• Filing and management of a useable and up-to-date filing system. Including management and maintenance of latest client contact database (Outlook, name card filing system, etc.

REQUIREMENTS

• Ideally 1-3 years' relevant experience in Administration or clerical work.
• Hands on PC skills and Familiar with MS Office, Outlook.
• Good communication and effective interpersonal skills Fluent in spoken and written in English and Chinese.