Admin Assistant

Job Summary

The Admin Assistant provides administrative and coordination support to ensure the smooth and efficient day-to-day operations of the organization. The role involves handling schedules, coordinating with different teams and individuals, maintaining records and documents, and assisting with various administrative activities and company events.

Key Responsibilities

• Manage and coordinate the scheduling and booking of meeting rooms, interview rooms, and other company facilities.
• Maintain an organized calendar and ensure schedules are properly coordinated with concerned individuals.
• Coordinate with employees, managers, clients, candidates, suppliers, and other stakeholders as needed.
• Provide general administrative and clerical support to different teams and departments.
• Prepare, organize, encode, and maintain documents, reports, forms, and records.
• Assist in preparing materials, equipment, venues, and other requirements for meetings, events, and company activities.
• Assist in the planning and execution of job caravans, company events, and other on-site activities.
• Help manage registrations, attendance, documentation, and other logistical requirements during events.
• Monitor office supplies and coordinate requests or replenishment when necessary.
• Assist in making follow-ups and coordinating pending requests with the appropriate departments or individuals.
• Ensure that administrative records and trackers are kept accurate and up to date.
• Handle basic correspondence, emails, and other administrative communications.
• Provide support for various operational and administrative tasks as assigned.
• Perform other related duties and ad hoc tasks that may be required by the management.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, or a related field is preferred.

• Previous experience in an administrative or coordination role is an advantage.

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal skills.

• Able to coordinate effectively with people from different departments and levels of the organization.

• Detail-oriented and capable of handling multiple tasks simultaneously.

• Good problem-solving and follow-up skills.

• Can work independently while also functioning effectively as part of a team.

• Flexible and willing to assist with various administrative and operational requirements.

• Professional, reliable, proactive, and service-oriented.