Admin Assistant

KEY RESPONSIBILITIES

1. Administrative Support

• Perform daily administrative and clerical tasks.
• Prepare, organize, file, and maintain company documents and records.
• Manage incoming and outgoing emails, messages, and correspondence.
• Prepare letters, reports, forms, memos, endorsements, and other business documents.
• Maintain organized digital and physical filing systems.
• Monitor office supplies and coordinate replenishment when needed.

2. Data Entry & Record Management

• Encode and update company records, employee information, sales records, inventory data, and other documents.
• Maintain accurate and updated spreadsheets and databases.
• Monitor and organize important documents, permits, receipts, delivery documents, and other records.
• Assist in preparing daily, weekly, and monthly reports.

3. Coordination & Communication

• Coordinate with employees, management, suppliers, mall administration, clients, couriers, and other external partners.
• Follow up on pending documents, requests, deliveries, payments, permits, and other requirements.
• Assist in scheduling meetings, appointments, interviews, and company activities.
• Communicate instructions and updates from management to concerned personnel.

4. Operations Support

• Assist in monitoring branch and store administrative requirements.
• Coordinate deliveries, receiving documents, and other logistics requirements.
• Assist with inventory documentation and monitoring.
• Help ensure that branches have the necessary documents, supplies, and operational requirements.
• Assist in preparing permits, accreditation documents, mall requirements, and other operational paperwork.

5. HR & Employee Support

• Assist HR with employee documentation and records.
• Help monitor attendance, schedules, and other employee-related records.
• Assist in recruitment by coordinating interviews and collecting applicant requirements.
• Prepare employee endorsements, notices, forms, and other HR documents when needed.
• Maintain confidentiality of employee and company information.

6. Management Support

• Provide administrative assistance to management and other departments.
• Prepare reports, presentations, summaries, and documents as requested.
• Monitor assigned tasks and follow up on deadlines.
• Handle other administrative and operational tasks that may be assigned by management.