admin assistant

About the role

The Administrative Assistant is responsible for providing administrative, coordination, documentation, and operational support to management and the company. The position requires a highly organized, reliable, detail-oriented, and proactive individual who can independently follow up on pending matters and ensure that administrative tasks are completed accurately and on time.

Key responsibilities

• Handle day-to-day administrative tasks and office documentation
• Prepare, organize, and maintain company records, files, forms, and reports
• Encode and update company data, records, and spreadsheets
• Prepare documents, letters, quotations, reports, and other administrative materials
• Monitor deadlines, renewals, permits, and other administrative requirements
• Coordinate with branch employees, supervisors, suppliers, and other personnel
• Follow up on branch requests, concerns, deliveries, documents, and pending tasks
• Consolidate reports from different branches and submit them to management
• Assist in monitoring inventory records and stock movements
• Coordinate purchase requests and supplier orders as instructed

About you

• At least Senior High School graduate; college graduate preferred
• Previous administrative, office, accounting assistant, HR, or operations experience is an advantage
• Proficient in Microsoft Excel/Google Sheets and basic office applications
• Good written and verbal communication skills
• Highly organized and detail-oriented
• Able to handle multiple tasks and deadlines
• Trustworthy and able to handle confidential information
• Proactive, responsive, and capable of working with minimal supervision
• Willing to coordinate with multiple branches and personnel